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by KeenEthics
Client Keeper Real Estate CRM icon

Client Keeper Real Estate CRM

By Client Keeper CRM LLC

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Overview

Client Keeper is a CRM built for real estate agents. Connect it to Claude and work with your contacts, leads, follow-ups, to-dos and transactions by asking in plain language. Look things up: search contacts by name, phone or email and open a contact in full with notes, follow-ups, transactions and property records. See upcoming birthdays, housiversaries and follow-ups, contacts you haven't talked to in a while, your groups, recent activity and your business totals. See it laid out: interactive cards show your Today board, transaction pipeline, closing timeline, lead inbox, follow-up planner, buyer matches, stale contacts, housiversaries and a business snapshot, plus a contact card, an add-contact form, a meeting debrief and the Power Text composer. Buttons on a card save only when you press them. Get work done: with read-and-write access, Claude can add and update contacts, leads, follow-ups, to-dos, notes, calendar events, groups and transactions, match buyers to listings by price, beds, baths and city, and draft Power Texts for you to review. Drafts are never sent automatically. Exports arrive as a CSV emailed to you. Safe by design: you sign in to Client Keeper and choose read-only or read-and-write access. Every request runs as your account and reaches only your own records and those shared with you. Deleting a record always takes two steps: Claude shows which record it will delete, and nothing is removed until you confirm. Requires an active Client Keeper account.

Tools

add_property

ChatGPT
Add buyer search criteria, a closed home sale, or a property listing for a contact.

create_contact

ChatGPT
Create a new contact in the user's CRM and return its id and name. Refuses to create a same-named duplicate unless confirm_duplicate is true (returns a duplicate_warning instead).

create_followup

ChatGPT
Schedule a follow-up reminder for a contact. One-time unless a frequency is given.

create_note

ChatGPT
Create a personal note, optionally linked to a contact by id or one unambiguous contact-name match.

create_power_text_draft

ChatGPT
Create a Power Texting draft: one SMS message template plus the contacts it should go to. It appears in the user's mobile app under Power Texting → Drafts, where they send it one tap per person from their own phone number. This drafts a message only — it never sends texts itself.

create_todo

ChatGPT
Create a to-do, defaulting its due date to today in the user's timezone. contact_ids links it to the contacts it concerns, so it shows on each contact's page.

delete_record

ChatGPT
Delete one CRM record: a contact, follow-up, to-do, note, calendar event, transaction, group, or one of a contact's property records. Two-step: a call without confirmation_token returns a preview naming the record plus a single-use confirmation_token; a second call with the same target fields and that token deletes it. Tokens expire after 30 minutes; confirmation_invalid means nothing was deleted.

export_data

ChatGPT
Export CRM data as CSV and email the caller a signed download link, or simulate outside production/export-enabled environments.

get_contact

ChatGPT
Get a contact's details, relationships, notes, property records, follow-ups, the groups it belongs to, its open linked to-dos, and optionally recent activity. Resolves contacts another user shared with the caller too; those come back flagged shared with shared_by and access_level.

get_crm_stats

ChatGPT
Get a CRM overview for the current user: counts of contacts, leads, upcoming/overdue follow-ups, current/overdue/completed to-dos, notes, groups, upcoming events, and transactions. For questions about how the CRM is doing or the user's current numbers.

get_events_feed

ChatGPT
Read the tenant's activity-event log (newest first) with cursor pagination — the sync surface for connected apps.

get_stale_contacts

ChatGPT
Find contacts the user hasn't opened in the last N days (or ever), oldest first. Returns each contact's id, name, email, phone, type and last_opened_at, plus the total number of stale contacts.

get_transaction

ChatGPT
Get one transaction with its pipeline column name, linked contacts, tags, and available pipeline columns.

get_upcoming

ChatGPT
Get upcoming birthdays, housiversaries, follow-ups, or all upcoming CRM reminders.

list_groups

ChatGPT
List contact groups, split into owned_groups (the caller's own) and shared_groups (groups other users shared with the caller, each carrying shared_by and access_level). A group appears in exactly one of the two lists. Pass group_id for one group's details with its member contacts, owned or shared.

list_power_text_drafts

ChatGPT
List the user's Power Texting drafts (SMS templates waiting to be sent from their phone), newest first.

list_power_text_sessions

ChatGPT
List past Power Texting sessions — who the user power texted from their phone, when, and per-person sent/skipped status.

log_event

ChatGPT
Log an activity event (lead registration, property view, favorite, saved search, tour request, inquiry...) for a person. Client Keeper resolves the person by contact id or email — creates the contact if new (created=true, matched_by=null), or appends to the existing contact's timeline (created=false, matched_by='id'|'email'). Phone is never used to match: it is not a reliable identity.

manage_event

ChatGPT
Create, update, or cancel a calendar event. Cancel sets its status to cancelled; it does not delete the event.

manage_group

ChatGPT
Create, rename, add contacts to, or remove contacts from a contact group.

manage_transaction

ChatGPT
Create/update transactions, link contacts, add/remove tags, or create/rename/recolor transaction pipeline columns.

search_crm

ChatGPT
Search or list CRM contacts, leads, follow-ups, to-dos, notes, events, or transactions filtered by text, status, type, lead fields, dates or group. Returns up to limit records (max 100) starting at offset, with the total number of matches where available. To-dos include their linked contacts; contact_id lists one contact's to-dos. Leads include lead_source.

search_properties

ChatGPT
Search property records across all contacts: buyers' saved home-search criteria (kind buyer_search — "who is looking for a 3-bed in Bentonville under $400k", or match buyers to a listing by passing its price as min_price and max_price, plus listing_bedrooms, listing_bathrooms and listing_city), properties contacts are selling (listing), or past closed sales (closed). Filter by location, price range, bedrooms and bathrooms. Returns the owning contact's id and name with each record.

show_buyer_matches

ChatGPT
Show buyers whose saved home-search criteria match a listing (pass listing: price, bedrooms, bathrooms, city) or a set of filters, as selectable cards with budget, beds/baths, locations and the reasons each one matched. Use for "who would want this listing" or "who is looking in Bentonville under $400k". The user can select buyers on the card and send them back to the conversation for a Power Text draft.

show_closing_timeline

ChatGPT
Show one transaction's closing timeline: days to close, the close date, the parties and their roles, with buttons to add a dated to-do or hand the dates to the user's calendar. Use when the user asks when a deal closes or what is left before closing.

show_contact

ChatGPT
Show an interactive contact card: details, groups, call/text/email links, next follow-up, open to-dos, latest notes, properties and recent activity, with buttons to add a note, a to-do or a follow-up. Use when the user asks to see, open or pull up a contact.

show_contact_form

ChatGPT
Show an editable new-contact form pre-filled with the given fields, such as details taken from a pasted email signature, business card photo or message. Checks for likely duplicates and lets the user pick a group and a first follow-up date. Does not save anything; the contact is created only when the user presses Save on the card.

show_debrief

ChatGPT
Show a meeting debrief for approval: the given note, to-dos, next follow-up and contact updates drawn from call or meeting notes, each editable and individually toggleable. Does not save anything; the selected records are written only when the user presses Save selected on the card.

show_followup_planner

ChatGPT
Show the follow-up planner: overdue follow-ups, then a day-by-day view of the coming days, with buttons to complete or reschedule each one and to spread the overdue ones evenly across the next weekdays. Use when the user wants to plan, catch up on or reschedule follow-ups.

show_housiversary

ChatGPT
Show a contact's housiversary card: the home, years owned, days until the anniversary and an editable message, with buttons to save it as a Power Text draft, add a to-do on the day, or ask for a rewrite. Use when the user asks about a client's home anniversary.

show_lead_inbox

ChatGPT
Show the lead inbox: leads with status, priority, source and latest activity, with inline controls to change status or priority and schedule a first touch. Use when the user asks about new leads, their pipeline, or who to call first.

show_pipeline

ChatGPT
Show the transaction pipeline board: every pipeline column with its deals, deal count and total price, and a "Move to" control on each card. Use when the user asks about their pipeline, deals under contract, or wants to move a deal to another stage.

show_power_text_composer

ChatGPT
Show the Power Text composer: a message template with merge fields, a live per-recipient preview and the recipient list, saved as a draft. It never sends texts — the user sends from the Client Keeper mobile app under Power Texting → Drafts. Use when the user wants to text several contacts or a group.

show_snapshot

ChatGPT
Show the business snapshot: tiles with today's counts of contacts, leads, follow-ups, to-dos, groups, upcoming events and transactions, with overdue items highlighted. Current totals only — there is no history or trend. Use when the user asks how their business or CRM is doing.

show_stale_contacts

ChatGPT
Show a one-at-a-time triage of contacts the user hasn't opened recently: draft a text, schedule a follow-up, or skip. Use when the user wants to reconnect with people, clean up neglected contacts, or asks who they have lost touch with.

show_today

ChatGPT
Show the interactive Today board: overdue and due-today to-dos, follow-ups due, and upcoming birthdays and housiversaries, with buttons to complete or reschedule. Use when the user asks what is on their plate, what is due, or who to reach out to.

update_contact

ChatGPT
Update a contact's profile fields, including full email/phone list replacement, birthday set/clear, and whether they are included in Power Texting.

update_followup

ChatGPT
Edit, complete, or reschedule a follow-up.

update_lead

ChatGPT
Update lead status, score, priority, lead flag, and full-replace descriptive lead tags.

update_todo

ChatGPT
Edit, complete, or reopen a to-do. When editing, contact_ids replaces the contacts the to-do is linked to.

add_property

Claude

create_contact

Claude

create_followup

Claude

create_note

Claude

create_power_text_draft

Claude

create_todo

Claude

delete_record

Claude

export_data

Claude

get_contact

Claude

get_crm_stats

Claude

get_events_feed

Claude

get_stale_contacts

Claude

get_transaction

Claude

get_upcoming

Claude

list_groups

Claude

list_power_text_drafts

Claude

list_power_text_sessions

Claude

log_event

Claude

manage_event

Claude

manage_group

Claude

manage_transaction

Claude

search_crm

Claude

search_properties

Claude

show_buyer_matches

Claude

show_closing_timeline

Claude

show_contact

Claude

show_contact_form

Claude

show_debrief

Claude

show_followup_planner

Claude

show_housiversary

Claude

show_lead_inbox

Claude

show_pipeline

Claude

show_power_text_composer

Claude

show_snapshot

Claude

show_stale_contacts

Claude

show_today

Claude

update_contact

Claude

update_followup

Claude

update_lead

Claude

update_todo

Claude

Capabilities

WritesInteractive

Example Prompts

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